To Improve Your Team, First Fix Yourself photo

To Improve Your Team, First Fix Yourself

Business owners often tell us that their team is “dysfunctional” (their word, not ours) and ask us to help identify and fix the issue. When we dig deeper and ask them to describe what they are observing in detail, we typically hear that certain team members are problematic and need to change their behaviour. We also hear vague statements about “them” (everyone else) not knowing how to operate effectively. As experienced business coaches, we know that these are not accurate or helpful assessments of the situation.

Teams are complex systems of individuals with different preferences, skills, experiences, perspectives, and habits. The odds of improving that complex system in a meaningful and sustainable way are higher if every team member — including the leader — learns to master these three foundational capabilities: internal self-awareness, external self-awareness, and personal accountability.

Internal self-awareness

Internal self-awareness involves understanding your feelings, beliefs, and values — your inner narrative. When we don’t understand ourselves, we are more likely to succumb to the fundamental attribution error of believing that the behaviors of others are the result of negative intent or character (“he was late because he does not care”) and believing that our own behaviours are caused by circumstance (“I was late because of traffic”). Teammates with low internal self-awareness typically see their beliefs and values as “the truth,” as opposed to what is true for them based on their feelings and past experiences. They can fail to recognize that others may have equally valid perspectives.

The good news is that internal self-awareness can be learned. To start, you — as a leader of the team or a teammate — can pause, reflect, and consider your responses to these questions when you find yourself in challenging or emotionally-charged scenarios.

·  What emotions am I experiencing?

·   What am I assuming about another person or the situation?

·   What are the facts vs. my interpretations?

·   What are my core values, and how might they be impacting my reactions?

If you take the time to consider your responses and resist the impulse to rush to an answer, you can learn a great deal about yourself. As William Deresiewicz, author of Solitude and Leadership, said in an address at West Point, “[The] first thought is never [the] best thought.”

External self-awareness

External self-awareness involves understanding how our words and actions impact others. Most of the business owners we work with have no idea how their behaviours are impacting their colleagues. As a result, it’s difficult for them to recognize and leverage the strengths that make them a productive teammate, as well as identify and correct behaviours that negatively impact the team. Without this knowledge, they can’t improve.

One way to start building external self-awareness is to observe others’ reactions during discussions. Did someone raise their voice? Stop talking? Gesture? Sit back from the table? Smile?  You can collect some valuable information this way. You should also be mindful of the fact that you will reach some inaccurate conclusions. In these situations, remember that you are interpreting why colleagues react the way they do, and those interpretations will be influenced by your personal beliefs and experiences. Paying attention to your internal self-awareness and considering how you reached your initial conclusions will help.

A more direct approach is to ask teammates for specific, straightforward feedback:

· What am I doing in team meetings that is helpful?

·  What am I doing that is not helpful?

·  If you could change one part of how I interact with the team, what would it be?

This may feel risky and uncomfortable, but it’s the only way you can get accurate data about the impact of your words and actions.

In terms of timing, you should carefully assess whether it is additive to the discussion at hand to ask for feedback in the moment, or whether it is better to ask later. For example, in a one-on-one conversation with a trusted colleague, it’s probably OK to pause and ask. However, in a big team meeting, pausing the conversation to get personal feedback can be disruptive to what your team is trying to accomplish.

Personal accountability

When we think of accountability, we typically think of holding others accountable. But the most effective leaders and teammates are more focused on holding themselves accountable.

Like self-awareness, this sounds easy, though it rarely is. When confronted with a challenge or discomfort, many of us have established unhealthy patterns: blaming or criticizing others, defending ourselves, feigning confusion, or avoiding the issue altogether.

If a team is not working well together, it’s highly likely that every team member is contributing to the difficulty in some way, and each of them could be taking personal accountability to make the team more effective.

To be a personally accountable leader or teammate, you need to take these steps:

1.Recognize when there is a problem. Sometimes this is the hardest part because we’d rather look away or talk about how busy we are instead. Resist the urge to do so.

2.Accept that you are part of the problem. You are absolutely contributing to the situation.

3.Take personal responsibility for solving the problem.

4.Stick with it until the problem is completely solved.

A small shift in mindset will directly impact behaviors and can have a significant positive impact on an entire team.

Taking action

In most teams, a typical response to frustration is “my teammate is annoying.” But when an effective leader or teammate becomes frustrated, she will put the above tips into practice instead:

· Explore her reactions by considering her emotions, beliefs and values, and asking herself what in her is causing this reaction (internal self-awareness).

· Consider the impact she may be having on others by observation or inquiry (external self-awareness).

· Assess how she is contributing to the situation and make a conscious choice about how to react to improve the team’s outcomes (personal accountability).

Most teams we work with learn to operate more effectively by building and strengthening these three capabilities over time. Changing how we process information and respond requires not just learning these new skills, but also demonstrating them long enough to form new habits. Effective teammates believe that, sometimes, you have to go slow to go fast. They invest the time and energy needed to build these foundational skills, so they can be better at tackling the difficult business opportunities and challenges that they face.

Adapted HBR Jennifer Porter January 2019